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About RGS

​​​​Other references
All Users (Getting Started) Guide 

​​​​​In this page...

What is RGS?

The RGS is a secure, web based, centralised research governance system that supports the ethics and governance approval and monitoring processes for research conducted within WA public health organisations.   It allows investigators, project members, sponsors, site administrators, Human Research Ethics Committees (HREC) and Research Governance (RG) Offices to work collaboratively and can be accessed 24/7 using the internet.

Secure, collaborative workspace  

Signing in to the RGS requires two factor authentication. Each time a user logs in, they are sent a security code ​to their primary or alternate email address. The audit logs retain the traceable activity of all users, so researchers can be assured that the confidentiality and integrity of their research is being protected.

Each research project also has its own security, as access is by invitation only. It is a collaborative workspace that allows easy interaction between the Project Members with the ability to create forms, upload documents, post comments, and create and action group and individual tasks. The summary and timeline give a clear and concise picture of the project's progress.

Ethics and research governance administrators have shared access to applications reducing the requirement to submit ethics documents to governance. Committees have their own collaborative meeting space to enable discussion prior to meetings.

Centralised data repository to generate reports   

The investigator speciality list is available to the public to search for future research project collaborations. For RGS users, there is a comprehensive search criteria that can be used to search for both projects. RGS is also able to produce both state and national reports with the ability to update these as requirements change.

Implemented in Stages ​

RGS currently allows for the submission, ethics approval and site authorisation of research project applications. This involves the creation of users and research projects; completion, site administrator authorisation and submission of ethics and governance applications; review and approval by HRECs and RG Offices; and site authorisation. ​

RGS currently does not allow for the processing of monitoring forms - these will need to be completed on the current hard copy forms and submitted to the Ethics and RG Offices as per usual practice outside the RGS. ​These forms can be found at either Research Ethics or Research Governance

Future releases throughout 2018 will provide the ability for investigators, sponsors, sites, RG Offices and HRECs to monitor and close authorised research projects, attach publications and generate reports.

System requirements

RGS is supported by the following web browsers:

  • Internet Explorer 11 or higher 
  • Google Chrome (ensure latest version)
If you are a WA Health employee and your work computer does not have a compatible web browser, please contact your Service Desk.  

Technical and Business Assistance:

Refer to Contacts if you require technical or business assistance when using the RGS.

Using RGS

Here are some 'Tips and Tricks' that you may find helpful in using and navigating through RGS:

  • ​Find information related to RGS research projects by using the 'Projects Search' in the left menu once you are logged into the RGS.

  • The screens in RGS have tooltips, hover your pointer over them to read more information about the section or field to be completed.

  • Remember to refresh the page in RGS to view any recent updates.  To do this, press F5 or click on the 'Refresh' or 'Reload this page' button, depending on the browser you are using.

  • RGS opens a new tab in your browser when you click on a hyperlink that leads to an external website or document.  You may return to your previous screen in RGS by clicking on the original tab.

  • RGS uses pop ups, so please ensure your browser is allowing them.  Refer to your browser's Pop-up Blocker settings for more information.

  • RGS uses your default email client when sending emails.  Please ensure that the MailTo protocol of your computer is set to a valid email client (e.g. Outlook).

  • RGS uses your default printer and PDF program; please adjust these programs to meet your requirements.

  • Any user uploading documents must ensure they have virus prevention software on their PCs. Documents that are uploaded into RGS that contain viruses will be ‘contained’ and will not be viewable by other users.

Other references
All Users (Getting Started) Guide

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Technical Assistance:

Hours: 9.00am to 5.00pm AWST (Mon - Fri)
WA Health employees: Contact your Service Desk for password issues only
Non WA Health employees: Email