Hospital Administrator User Guide
The Head of the Research Department is required to authorise the Budget Form after reviewing:
If you are the PI and the Head of the Department for the research department you must have the research department budget authorised by your line manager.
The HoD will be invited to review and authorise the Budget Form once:
Third party agency
A third party agency is an external organisation that is providing a service for the research project.
The PI should provide supporting documentation for the service and costs (i.e. a service agreement).
This document should be available in the forms and documents tab.
PIs (or delegates) who wish to nominate a HoD for a research department should refer to the Select the departments section within the Help Wiki: Add, fill out and authorise a Budget Form.
the My Tasks page, click on the ‘Request to Quote/Authorise’ link found under
The Budget Form has 3 screens:
Site Project Funding / Support – this section contains the costs of the project. It can be completed by the PI and HoSD
These items are added by default under a Research Department:
This is the amount charged by an Ethics Office for an ethical review. Under single ethical review, an amount should be entered by the site that conducted the ethical review; all other sites would enter $0.00 cost. The ethical review cost should be covered by in-kind support attributed to the site managing the Ethics Office, if there is no monetary payment by the funder of the project (e.g. non-commercial projects).
This is the amount charged by a RG Office for a governance review. The governance review cost should be covered by in-kind support attributed to the site managing the RG Office, if there is no monetary payment by the funder of the project (e.g. non-commercial project).
7. Click 'Next' to review the
Site Project Funding / Support section of the Budget Form. Drag the scroll bar found at the bottom of the grid to view the other columns. For each support/service item there should be a cost and equivalent funding amount.
8. When you are ready to authorise, return to the ‘Site Project Budget’ screen by clicking ‘Previous’, click on the ‘Authorise’ button located under the last item of the Research Department’s costs..
If you wish to make changes, click 'Unlock' and the previous authorisation will reset. The items under the research department can be edited at this point. Press 'Save & Close' to save your changes and close the budget, this will make the budget available to other users.
1. If you are unable to provide the services or support from your research department or approve the budget for the research project, click on 'Decline'.
2. A comment screen will launch. You will need to a provide reason to the PI for declining to authorise the Budget Form.
3. Click 'Save' to proceed with declining the authorisation.
After saving, if you wish to remove the comment or provide a new one, you will have to unlock this department, click 'Decline' again and provide a new comment.
To confirm that you declined your authorisation successfully, the department will display 'Declined' with your name and the date of declining. If you hover-over the word 'Declined', the reason will be shown.
If you are using a current version of Internet Explorer, you may be in compatibility mode. Compatibility mode must be disabled for RGS to function properly.
Please contact your Service Desk for assistance.